SALARY: R13000 PER MONTH
JOB REFERENCE: ES742569
JOB TITLE: SECRETARY
LOCATION: Graaff-Reinet
HOURS: 9am – 5.00pm Monday to Friday
BENEFITS: 25 days annual leave, Company Pension, convenient central location with parking, company performance related bonus, flexibility for personal appointments and start and finish times.
THE COMPANY: A well established firm of professionals with excellent local reputation and offices across the Free State.
THE ROLE: Working in a small team you will be responsible for supporting four professionals with day to day administrative / secretarial duties. The role may often include some lone working so you will be able to work autonomously.
KEY DUTIES:
- Booking appointments and meetings
- Diary management
- Answering the phone, screening calls and dealing with queries
- Using Xero for invoicing purposes
- Producing correspondence and documents from dictation.
- Maintaining and updating the system, databases and spreadsheets
- Dealing with emails and post and often drafting responses on behalf of senior team members
- Filing, photocopying and scanning documents to save to the system
- Putting company information together
- Dealing with the post, distributing incoming and organising / sending outgoing
- Monitoring stationary and equipment levels and ordering when necessary
- Making refreshments and replenishing kitchen when necessary e.g. tea, coffee, milk supplies
THE CANDIDATE:
The successful applicant will be a professional and experienced Secretary ideally with digital dictation experience or excellent and accurate typing skills of 60+ words per minute. You will have a positive and hard working attitude and have the ability to work in a small team environment. You will be a confident user of MS Word and Outlook.
NEXT STEPS…To apply for this opportunity please email your CV directly to : vacancies@ecstaffing.co.za
Kindly include the job reference within the subject line.